1 – PRESENT
John Kilner, Marc Shipley, Chris Ellison, Geoff Sargon, Mandy Forster, Kevin Forster
2 – APOLOGIES
Tom Potter, Lynda Potter
3 – MINUTES OF THE PREVIOUS MEETING
Accepted as a true record.
4 - TREASURER
Current Account = £26,899
Reserve Account = £20,125
Finances remain strong, the main non-standard outgoing this month was new fire doors for the Function Room (which have been delivered), costing £940 Exc VAT.
5 – THINGS THAT WERE DISCUSSED AND AGREED
1 - Gents Bar Toilet - floor repair. Replacing & fitting new boards & flooring is expected to cost c. £1,650 (£1,250 for boards etc + £400 for floor covering)
ACTION - Chris to carry out the repairs on Monday 18th – hopefully it can be completed within 1 day (i.e. before loos are needed again in the evening)
2 - Old Kitchen Floor – started to collapse, suspected leak underneath
ACTION - Chris to assess damage on Monday & patch up if possible. Full repair to carried out when Old Kitchen is converted to disabled loo – detailed plan to be confirmed.
3 - Squash Changing Room additional storage racks needed. Locking Cupboard in Away Cricket Changing Room is used for equipment storage.
ACTION - Kev & Marc to explore alternatives, including using the Away Cricket Changing Rooms in the non-cricket season months.
4 - Old Pool Table
ACTION - Chris to try & sell on Facebook Marketplace for £200 (must collect)
5 - Squash Courts external (Carpark level) brickwork -water Ingress
ACTION - Marc & Kev have engaged with a repairer to obtain a quote & will report back in the New Year
6 - New Furniture (stools & chairs) for bar area
AGREED - Catalogue ordered from Trent Furniture – decide budget & choose furniture at next Exec Mtg
7 - Provisional Wreath Making Bookings for 2024 have been placed in the diary (Fridays, Saturdays & Sundays in Nov & Dec)
AGREED - Wreath Making Bookings are good for the club; however, the priority is Evening Function Bookings on Fridays & Saturdays, particularly over the Christmas period as function room bar takings is an important contributor to the club’s income & an area we are investing in
AGREED - Friday & Saturday Daytime Wreath Making bookings should stand with the room vacated by 5:30, (to allow time for evening bookings set up)
AGREED - Sunday daytime & evening bookings should stand.
ACTION - John to feedback to Sam / Zoe
8 - Sports Hub
ACTION - John to talk to Dave L & write to Sports Hub saying BC&SC’s requirement is an indoor nets / sports facility & conversations should resume when the plan to achieve this is formed & costed
9 - Email request from Impact Family Services to use the cricket field for an event in Feb / March 24
ACTION - Kev to reply saying regrettably this is too close to the start of the cricket season to incur damage to the grass & point towards Friends of East Boldon / Grange Park as a possible alternative
10 - Email from BT re plans to upgrade the phone & wifi provision
ACTION - Kev to reply saying ‘yes – please go ahead’
11 - Request from George for a Glass washer & fridge for the function
AGREED - Chris to work with George to get specification & costs
12 - Heating for Function room
ACTION – John Kilner to engage with providers to see what it would take to improve the heating situation in time for Winter 2024 (new central heating or Air Con)
13 - Request for new (bigger) TV for behind Pool table
AGREED – procure in Jan Sales
14 - Repairs needed to replace tiles in squash area
ACTION - Marc to pursue with Fulwell Ceiling & report back
15 - Improvement to outdoor area
AGREED - Pick up after Gents Toilets have been repaired
16 - Stock Take needed 3rd Jan – volunteers needed
AGREED - Keep date in diary, John to send plan closer to the time
NEXT MEETING 8TH JAN 8pm
