1. ATTENDANCE
- Marc Shipley, Mandy Forster, Kevin Forster, Tracey Coats, Mick Barnes, Anita Hammond
2. APOLOGIES
- Ian Davies, Connor Snaith, Russell Hughes
3. MINUTES OF THE PREVIOUS MEETING
- Minutes of the Meeting 4th August agreed.
4. MATTERS ARISING/ACTION POINTS
4.1 Action Point Update
4.4 (11/2/25) Marc/Kevin – Ongoing. (New aluminium front door). See update below.
4.4 (18/3/25) Marc - Ongoing. Saturday Keep Fit Leader to be contacted about parking.
4.3 (4/8/25) Marc – Completed. (Teams). See update below.
4.4 (4/8/25) Marc – Ongoing. (To source side tables for outside each court area).
5 (4/8/25) Marc – Completed. Letter of complaint from the Squash Committee sent to the Executive Committee for action.
4.2 Dashboard
Marc advised that the Dashboard report would follow after this meeting.
ADDENDUM - Dashboard Update: £1387.50 has been transferred to the Treasurer for court bookings. £7462.35 in membership money transferred.
4.3 Squash News
- Team Squash 2025-2026 - Marc confirmed the nominations for Teams 1,2, & 3 are now on League Master and the 4th Team squad has now been identified. Team Captains will pick the team order, although the 1st Team will do play-offs. New season will commence week beginning 15th September.
4.4 Squash club maintenance/ improvement
Kevin advised that he has received the Apollo Doors quote of £2377 exc VAT and confirmed that the existing key entry system can continue to be used on the new door. Committee agreed expenditure.
Kevin reported that the final cleaning schedule is to start Tuesday 9th September for court 4 and the following week for court 3.
Glass Back Court Door – Adjustment still to be done. Tracey reported problem with court 3 glass back panel (LHS) that appears to have loosened. ACTION Marc – to contact Caleb Ansell for urgent repair work to be carried out.
Cleaning: Independent cleaner doing a good job, no problems to report.
4.5 Club Executive Committee Feedback
Meeting 8th September rescheduled to 15th September.
Marc reported on the previous meeting:
£24,900 in current account; £15,900 in reserve account.
Received wedding enquiry for next year, Treasurer is of the opinion that there should only be one per cricket season or the annual football presentation over 2 nights (which is actually more beneficial to Club finances). To be discussed further and make decision at next meeting.
Following discussions about heating and boiler systems 2 quotes now received for replacement boilers: SGS £6,300, KW Heating £5,300.
Air conditioning & Heating quotes: Highly Efficient Heating £10,400, SJM refrigeration £8,200.
Solar Panels quote £27k of which £10k could possibly come from ECB so Club would pay £17k.
Executive Committee need to prioritise improvement project and expenditure.
5. AOB
As Action Point 4.4 (4/8/25) is still ongoing, Mandy suggested purchasing IKEA cube tables as potentially cheaper side table option than pub furniture.
Tracey reported that Kevin had repaired the hole in the floor following removal of the old metal cabinet from behind court 4. Most of the items in the cabinet are now stored in the squash container.
Anita asked if the meeting time could be changed back to 7.15pm, especially with the onset of the dark winter nights – Committee agreed this could be done for most meetings.
Kevin reported that the computer system had broken down thereby losing use of Wazyoose. A new system has been set up with the recommendation of using a surge protector and also having a backup computer system. Committee agreed to the necessary expenditure.
Kevin reported that at the recent Pontefract Open competition Steve Paisley came first in the G Event, and Youssel Menitas came 4th in the H Event. Well done to both players.
Marc reported that the Open organiser, Cai Younger, has asked that the prize money for the Boldon Open be directed at the A Event only, in order to attract County/PSA-type players this year. There is no objection to this, as this is Cai’s event, we are only hosting it. ACTION Marc – is to check with Ashbrooke squash club how much they charged Cai for the use of their courts for the Open competition. ACTION Marc – liaise with Paul Craigs about the catering for the Boldon Open.
Kevin asked that this year’s Handicap Auction & Competition be discussed fully at the next meeting.
Following a discussion about Guests playing at our club (particularly those who are members of other squash clubs), it was agreed a reminder needs to be issued to remind members of the 3 Guest Rule. ACTION Marc – issue email reminder to all members.
Anita asked about the resumption of the Sunday Socials. Kevin confirmed they restart in October.
Date of Next Meeting – TUESDAY 7th October 2025 6.30pm
